Privacy Policy of Gi.Vi. Holdings

Last Updated: 27th of February 2025

1. Introduction

This Privacy Policy applies to all websites operated by GI.VI. Holdings ("we", "our", "us", or "Company") and its affiliated businesses (collectively referred to as the "GI.VI. Holdings Network"). GI.VI. Holdings, with its registered office in the United Kingdom, is committed to protecting the privacy and personal data of visitors ("user", "you" or "your") of our websites.

This Privacy Policy covers all websites and subdomains that link to this policy, including but not limited to:
  • giviholdings.com
  • australianboard.com
  • australianboardcommunity.com
  • traduzioninaati.it
  • traductornaati.es
  • internationalstudysolutions.com
  • internationalstudysolutions.eu
  • Any other website or subdomain that links to this Privacy Policy

This Privacy Policy describes how we collect, use, store, and protect personal data when you use any of our websites and explains your rights in relation to your personal data.

Please read this Privacy Policy carefully to understand our practices regarding your personal data. By using any website within the GI.VI. Holdings Network, you consent to the practices described in this Privacy Policy.

2. Data Controller

GI.VI. Holdings is the Data Controller of the personal data collected through the websites in the GIVI Holdings Network.

Contact Details:
  • Address: Matrix House 12-16 Lionel Road, Canvey Island, England, SS8 9DE
  • Privacy Contact: Through our dedicated privacy contact in this page

3. Types of Data Collected

3.1 Data provided voluntarily

We collect personal data from you when you interact with our websites and services. The categories of data collected vary depending on the specific website and service being provided, and may include:

Basic contact information:

  • Full name
  • Company name (for business inquiries)
  • Email address
  • Phone number
  • Message content
  • Type of partnership interest (when applicable)

For educational services (such as on australianboard.com):

  • Date of birth
  • Nationality
  • Passport details
  • Educational history and qualifications
  • Language proficiency levels
  • Visa information
  • Course preferences
  • Financial information for payment processing
  • Emergency contact details

For translation and immigration consulting services:

  • Identification documents (passport, driving license, ID cards, etc.)
  • Family certificates (birth, marriage, divorce, death certificates)
  • Legal documents (court judgments, criminal records, legal proceedings)
  • Property and business documents (property deeds, business registrations, company records)
  • Employment documents (employment contracts, pay slips, CVs/resumes, reference letters)
  • Financial documents (bank statements, tax documents, pension certificates)
  • Medical information (medical certificates, health records, medical test results)
  • Educational certificates and qualifications
  • Visa and immigration application materials
  • Other personal documents requiring translation or processing for immigration purposes

For IT and business development services:

  • Business requirements
  • Project details
  • Technical specifications
  • Company information


The collection of this data is always proportionate to the specific service you are requesting, and we only collect what is necessary to provide the service effectively. When additional personal data is required, clear information will be provided at the point of collection regarding why the data is needed and how it will be used.

3.2 Automatically collected data

When you visit our websites, we may automatically collect:

  • IP address
  • Browser type and version
  • Operating system
  • Device information
  • Navigation and usage data
  • Timestamps and duration of visits
  • Pages visited
  • Referrer and exit pages

This data is collected through the use of cookies and similar technologies.

4. Cookies and Tracking Technologies

Our websites use cookies and similar tracking technologies to improve user experience and analyze website usage. We use:

  • Google Analytics: to analyze our website usage
  • Matomo: for privacy-respecting website usage statistics
  • Zoho PageSense: to optimize user experience

These services are implemented via Google Tag Manager.

You can configure your browser to refuse all or some cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, some parts of our websites may become inaccessible or not function properly.

For more information about the cookies we use, please see our [Cookie Policy].

5. Purposes of Data Processing

We process your personal data for the following purposes:

  • Responding to your information requests
  • Evaluating potential partnership opportunities
  • Communicating with you about our services and offerings
  • Improving and personalizing user experience on our websites
  • Analyzing website usage and improving functionality and content
  • Protecting our websites, services, and systems against fraudulent activities
  • Complying with legal and regulatory obligations

6. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: for the use of non-essential cookies and tracking technologies.
  • Contract performance: to provide the services you have requested (such as education applications, translation services, or immigration consulting).
  • Legitimate interest: to respond to your requests, improve our services, ensure the security of our websites, and evaluate potential partnership opportunities.
  • Legal obligation: when required by applicable law.
  • Explicit consent: for processing special categories of personal data (such as health information, biometric data, or information about criminal convictions) when relevant for the services requested.

7. Data Retention Period

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

  • For contact data collected through our contact forms, we retain the data for a maximum period of 24 months from the last contact, unless a partnership or business relationship develops, in which case the data will be retained for the duration of the relationship and for the subsequent period necessary to comply with legal obligations.

8. Data Sharing and Transfer

8.1 General Principles

We do not sell or rent your personal data to third parties for marketing purposes. Your personal data may be processed by:

  • Our authorized personnel, bound by confidentiality obligations
  • Service providers who help us manage our websites and operations (such as hosting providers, analytics services, etc.)
8.2 Data sharing for service execution

To fulfill the services you request, we may need to share your personal data with third-party service providers, partners, or professionals, including:

  • For translation services: Professional translators, certified interpreters, and notaries who need access to your documents to perform the translation services
  • For educational services: Educational institutions, language schools, visa processing agencies, accommodation providers, and insurance companies
  • For immigration services: Migration agents, legal advisors, government agencies, embassies, and consulates
  • For other specialized services: Subject matter experts and service providers necessary to complete your requested service

This data sharing is essential to the performance of the contract between you and Gi.Vi. Holdings. By requesting our services, you acknowledge that such transfers of your personal data are necessary to provide the services you have requested.

8.3 Third-party Responsibilities

While we carefully select our partners and service providers and require them to maintain appropriate security measures, we cannot be held responsible for how these third parties process your personal data once it has been shared with them. These third parties will act as separate data controllers or processors and their handling of your data will be subject to their own privacy policies and practices.

We encourage you to review the privacy policies of these third parties where possible. If you have concerns about sharing your data with specific third parties, please contact us before proceeding with the service request.

8.1 General Principals

Data is primarily stored within the European Union. However, due to the global nature of our services, some of the third-party service providers mentioned above may be located outside the European Economic Area (EEA). In such cases, we ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission or other legally recognized mechanisms.

9. Data Security

We have implemented appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of your personal data. These measures include:

  • Encryption of data in transit using SSL protocol
  • Secure storage of sensitive documents
  • Access control systems limiting data access to only authorized personnel
  • Regular security assessments and updates
  • Confidentiality agreements with staff handling sensitive information
  • Periodic reviews of our security and privacy practices
  • Staff training on data security practices and handling of sensitive documents
  • Due to the sensitive nature of many documents we process (including legal, medical and identification documents), we apply enhanced security protocols for these categories of data.

10. Your Rights

Under the GDPR and applicable data protection laws, you have the following rights:

  • Right of access: you can request a copy of your personal data that we process.
  • Right to rectification: you can request the correction of inaccurate or incomplete personal data.
  • Right to erasure: you can request the deletion of your personal data in certain circumstances.
  • Right to restriction of processing: you can request the restriction of processing of your personal data in certain circumstances.
  • Right to data portability: you can request the transfer of your personal data in a structured, commonly used, and machine-readable format.
  • Right to object: you can object to the processing of your personal data for reasons related to your particular situation.
  • Right to withdraw consent: you can withdraw consent at any time for processing based on consent.
  • To exercise any of these rights, please contact us using the contact details provided in Section 2.

11. Complaints

If you believe that the processing of your personal data violates data protection laws, you have the right to lodge a complaint with the competent supervisory authority, in particular in the EU Member State where you reside, work, or where the alleged violation occurred.

The supervisory authority in the United Kingdom is the Information Commissioner's Office (ICO):

  • Website: https://ico.org.uk/
  • Telephone: 0303 123 1113

12. Changes to the Privacy Policy

We may update our Privacy Policy from time to time. We will post any changes on our websites and, in case of significant changes, we will inform you through a visible notice on the relevant websites or, if appropriate, by email.

We encourage you to periodically review this Privacy Policy to stay informed about how we protect your personal data.

13. Website-Specific Privacy Information

While this Privacy Policy applies to all websites in the GIVI Holdings Network, some websites may have additional privacy practices specific to the services offered. Any website-specific privacy information will be clearly communicated on the relevant website and should be read in conjunction with this Privacy Policy.

14. Links to Third-Party Websites

Our websites may contain links to third-party websites. We are not responsible for the privacy practices or content of such websites. We encourage you to read the privacy statements of each website you visit.


Similarly, when we engage third-party service providers and partners to deliver our services (as described in Section 8.2), these entities operate independently from Gi.Vi. Holdings and maintain their own privacy policies and procedures. While we select our partners carefully and expect them to maintain appropriate data protection standards, we cannot guarantee or take responsibility for their privacy practices beyond our contractual arrangements with them.

15. Contact Us

If you have any questions, comments, or requests regarding this Privacy Policy or our privacy practices, please do not hesitate to contact us:

  • Through our dedicated privacy contact form available in this page
  • Postal address: Address: Matrix House 12-16 Lionel Road, Canvey Island, England, SS8 9DE

Note: This Privacy Policy applies to all websites in the GI.VI. Holdings Network that link to this policy. Each website will provide a link to this centralized Privacy Policy.

Privacy Policy Contact form

This form allows you to exercise your privacy rights in compliance with GDPR.

Gi.Vi. Holdings Ltd considers the protection and security of your personal data an absolute priority.

To ensure regulatory compliance and security, we must verify you are the actual data subject before processing any request.

You can exercise your rights through this form or by emailing privacy[@]giviholdings.com (without quotes, spaces or brackets). We will reply to your request with an identification process in order to verify your identity as the data subject. This verification is necessary to protect your information and ensure we process requests only from authorized individuals.

Once your identity is confirmed, we will address your request in accordance with applicable data protection regulations and within the timeframes established by law.